Office Manager

French Ellison Truck Center

San Antonio,TX  

2019-12-09 2020-01-08
manager trucks dealer kenworth

French-Ellison has four full-service dealer locations in Texas that sell new and used medium and heavy-duty commercial vehicles — from class 5 through class 8 trucks and trailers — with a variety of flexible financing and leasing options. To make sure your vehicles always perform at their peak, we also stock an extensive line of replacement parts and offer exceptional service by factory-trained and certified technicians. Need a customized truck? We have a full-service body repair shop! Find out how we can help you drive your business forward. Contact a French Ellison representative now.



French Ellison Truck Center, located in San Antonio, TX, is looking for a talented individual to take on the Office Manager position. This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities:

  • Overall responsibility for the Branch office including the efficient and productive operation of the department while developing and maintaining a high level of overall customer satisfaction with the dealership
  • Establishes operational goals and objectives for the Branch office and ensures these are met
  • Fosters effective and timely communication between all Branch departments
  • Communicates and coordinates with supervisor on office product procurement
  • Overall responsibility for upkeep and maintenance of office area of facility as budget guidelines and Branch Operating Team decisions dictate

Primary Duties:

  • Answering multi-line telephone, directing calls and taking messages as required
  • Greeting customers and handling their questions and concerns quickly, efficiently and professionally
  • Accepts payments for products and services provided and ensures transaction is documented accordingly
  • Assures payable matching process is timely, thorough, and accurate
  • Operates word processing and spreadsheet computer programs
  • Processes and updates customer mailing lists
  • Processes and files paperwork such as sales, parts and service documentation per supervisor direction
  • Insures completion of new and used truck sales documentation
  • Coordinates and reconciles weekly payroll for each department including daily payroll posting as required
  • Assists with Human Resources tasks such as administering pre-employment testing, scheduling pre-employment physical and drug screens, and ensuring that all new hire paperwork is completed and returned in a timely fashion
  • Liaisons with the corporate office departments as necessary
  • Assists sales department in coordination of sales deliveries
  • Assist Branch Team members in planning and coordinating company events
  • Opens, sorts and distributes incoming mail
  • Interviews and hires office department personnel
  • Other office duties as assigned

Qualifications:

  • Associate’s degree (AA) in an office related field or comparable work experience
  • Three to five years related experience with supervisory experience preferred
  • Understanding of double entry accounting principles
  • Management skills to include decision making abilities, organizational and leadership skills
  • Ability to demonstrate or display office protocols to staff and other departments
  • Supervisory skills to include the ability to coach, train and motivate subordinates to reach established department goals
  • Must be highly organized, detail-oriented and results driven
  • Ability to prioritize and handle numerous tasks simultaneously
  • Effective written and oral communication skills
  • Computer skills with an emphasis on word processing and spreadsheet programs
  • Ability to sit, stand, bend, kneel, stoop and lift/move up to 25 lbs. on a regular basis
  • Ability to work in a dealership environment to include 8 – 10 hour day

 

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